50 To-Do List Apps and Solutions

todo list

Thanks to the different hats they wear, many small business owners struggle with task management. In fact, more than half of small business owners (PDF) worry about, “Having enough time”.

If you want your small business to succeed and grow (without driving you crazy), you need to get a handle on the whole task management thing. You need to do the right things at the right time and learn to defer the distractions. Fortunately, you can start doing just that with our list of to-do list apps and solutions below.

There are a lot of options out there so before you jump in, do yourself a favor and set aside a small amount of time to think about what you need. For example:

  • Will a simple checklist suffice or do you want to be able to create projects with subtasks that have subtasks of their own?
  • Do you want to use the Get Things Done (GTD) framework to manage your tasks?
  • Will you be collaborating on and sharing your to-dos with family or colleagues?
  • What systems will you need the app or solution to run on (e.g. iOS, Android, Mac, PC, etc.)?

Once you have answered those questions, it’s time to dive into the list. Ready? Here we go!

50 To-Do List Apps and Solutions: Checklists

If you want a to-do list that’s similar to the basic checklists you’ve been writing all your life, then this section is the best place to start. Features and functionality vary a lot, but in the end, you’re gonna’ have a handy checklist to manage your time.


CARROT is one of the more interesting iOS apps. As you complete tasks, you earn points and go up a level. As you do, you earn rewards that you can pay for in points. These awards are truly unique and range from stories about CARROT to extra time to complete your to-dos.

Why would you want the extra time? Because if you don’t complete your to-dos, CARROT gets mad at you. If you’ve got a quirky sense of humor, this app is worth checking out!

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Finish is unique on this list as it offers you the ability to set time ranges as opposed to specific day and time due dates. This is super powerful because it keeps you on task while still giving you the flexibility to manage your time more fluidly.

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GoodTask is the Apple Reminders app on steroids. Using Reminders as a base, it extends the features, functionality and design, all of which turn your Reminders app into a powerful to-do app.

to do list apps for business


Yes, even Evernote can be used to create simple checklists that you can take everywhere Evernote does. If you’re an Evernote user, you can find more detailed instructions for creating checklists by clicking here.

to-do list apps for business

Remember the Milk

One of the oldest and most well known of to-do apps and solutions, Remember the Milk has help up strong over the years. Available on iOS and Android devices, as well as online, you’ll find a lot to like here including a ton of integrations with other productivity tools.

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If you just want to type your tasks into a text editor and then take them on the road using your iOS or Android device, then Todo.txt is the solution for you. As you can see below, their mobiles apps turn your simple text list into a usable to-list:

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WorkFlowy is a unique and useful addition to this list. Essentially, the solution enables you to build task checklists that you can duplicate and use over and over again. This is a super way to capture your processes so you and your staff can run them whenever needed.

to-do list apps for business

And the Rest:

  • Begin
  • do
  • Cheddar
  • Clear
  • Due
  • EveryDay
  • Good Todo
  • Listacular
  • Paperless
  • Pocket Lists
  • SomTodo
  • Taasky
  • Task
  • Teux Deux
  • TickTick
  • Todoist
  • Wunderlist

50 To-Do List Apps and Solutions: Matrixes

These to-do list apps and solutions separate your tasks into 4 areas, or matrixes. Pioneered by Dwight Eisenhower, this approach is great for visual folks and really helps you drill down on the things you should be doing, delegating, leaving for later or never doing at all.


Straightforward and easy-to-use, Eisenhower takes Dwight’s system and brings it to your iOS device.

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Priority Matrix

The creators of Priority Matrix took Eisenhower’s approach and added multi-list functionality so you can apply the matrix method to different areas of your life such as work, home and even specific projects. You can use Priority Matrix on your Windows, Mac, iOS and Android devices.

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At first Gneo was placed in the “Checklists” section above. Then the Eisenhower matrix screen shown below was discovered making this the one app that really gives you the best of both worlds — a simple checklist combined with Eisenhower’s approach. Gneo is available on both iOS and the Apple Watch.

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50 To-Do List Apps and Solutions: Getting Things Done (GTD)

Productivity consultant David Allen’s approach to task management, Getting Things Done is almost a religion to the thousands who use it to manage their time every day. The apps in this section are all based on Allen’s approach and methodology.


Things is a flexible and easy-to-use GTD app and solution. You can use it on both your Mac or iOS devices.

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DropTask is a truly unique task manager that was made for visual thinkers. Whether you use Mac or PC desktop or mobile devices, you’ll get all the power of GTD along with collaboration, file uploads and so much more.

to-do list apps for business


OmniFocus is the 800-pound gorilla in the task management space. If you’re looking for more useful features than you can throw a stick at, this robust solution is the one you should try. Give it a go on your iOS devices including Apple Watch.

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Nozbe is a workforce task management and collaboration powerhouse. If you share tasks with a team on a PC, Mac, iOS or Android device, then you should check them out.

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IQTell is the ultimate solution for those who want to get their inbox down to 0. That’s because you can integrate your mail directly in the solution, enabling you to convert emails directly into tasks and clearing them from your mailbox. That alone makes this iOS, Android and Web-based solution one of the most intriguing on our list.

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And the Rest:

  • 2Do
  • doit.im
  • FacileThings
  • Firetask
  • Get It Done App
  • Smartytask
  • The Hit List
  • Todo
  • Toodledo

50 To-Do List Apps and Solutions: Card/Kanban

If you’re a visual thinker then rejoice – card/kanban based task management has arrived. These apps and solutions make it easy for you to figure out the status of your to-dos at a glance.

Taking the concept further, most of the tools in this section come equipped with collaboration functionality so you can see where everyone else is on his or her tasks as well. Transparency is the name of the game and it truly boosts productivity.


Trello is one of the big players in this area and was one of the first out of the gate. Available on the Web, iOS, Android and even Kindle Fire, this intuitive solution will have you and your team knocking out task after task.

to-do list apps for business

Google Keep

Launched in 2013, Google Keep is a basic yet functional solution for creating to-do lists as well as recording your thoughts and images that you wish to well, keep.

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KanbanFlow is an online solution that helps you and your team focus on your task workflow. If you’re on the road, you can use their mobile site on most devices.

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And the Rest:

  • allthings
  • LeanKit

50 To-Do List Apps and Solutions: Goals and Habits

If you’re working on a specific goal or want to establish a new habit, the apps and solutions in this section will help you do just that. They track overall progress for each of your major goals and even incentivize you along the way.


One of the most unique task management tools on this list, Habatica aims to help you reach your goals by rewarding you as you complete your tasks. Earn enough gold and you can go see that movie you wanted to watch or go on that vacation you’ve been aching for. You set the rewards which means you’ll want to work for them!

You can use this solution online or on your iOS and Android devices.

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And the Rest:

  • Lifetick
  • GoalsOnTrack

50 To-Do List Apps and Solutions: Other

Monkey On Your Back

The last solution, Monkey On Your Back, is a little different from the rest of this list. Simply put, “Monkey On Your Back is your to-do list for things that you want other people to do. Create a monkey for each task you want to delegate to someone else. We’ll send that person email reminders about the task, and email you a reminder when the deadline for the task has expired.”

How handy is that?

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No matter which app or solution you select to manage your to-do list, the important thing is that you do chose one. The alternatives? Missing deadlines and forgetting tasks, two results your small business cannot afford.


Maximize Productivity On the Road with These 5 Travel Apps


Business trips are necessary, but they don’t come without complication. It would be excellent if you could take the entire office with you, but it’s just not feasible.

While you likely have your laptop with you, it’s not going to be able to follow you everywhere. When you’re outside of your hotel room, how do you intend on keeping track of things? You’ll always have your smartphone. Instead of overtaxing your brain trying to remember and recall tons of information, here’s a few travel apps for business that can take some of the burden off of your shoulders.


You can’t afford to mix up information about your itinerary and flights, especially if other people are relying on you for information. If you all have TripCase, there won’t be any misunderstandings. If you’re renting cars, booking hotels, and managing your connecting flights, TripCase will link all of these things together to give you a better idea of what your plans look like in the big picture. In the event of delays, overbooking, or mishaps, you’ll be able to adjust your plans before they fall apart.


Business travel shouldn’t bankrupt you, but it can happen quicker than you think when things are getting busy on the road. That’s what you need Expensify for. This app helps you build and review a simple, yet thorough, expense report. You’ll be able to set your budget, allot monetary amounts for certain purposes, and see how your spending matches up to your budget. If you’re running over or running under in certain areas, having all of your information in front of you will allow you to work with the numbers to adjust your financial planning.


One of the biggest reasons people travel for business is for the networking opportunities that come along with exploring the prospects of a new area. While casual travelers can use Jambo for normal social interactions, the app also has its place in the business world. Make the most out of your travel by finding people who you may be able to connect with in order to better your business, whether you’re representing a startup or a SME. Exchange contact information and dine together, exploring the prospects of what you can do to support each other.

TripIt Pro

TripIt Pro, while similar to Trip Case, has a few major differences. TripIt will display flight plans and directions to certain locations to simplify your life, and it also comes with some features that make travel for multiple individuals simpler. Seat Tracker can help you reserve as many as four grouped seats as once. This App also does an excellent job at tracking your loyalty points, and in the end, that can influence your decisions to help you save a great deal of money.


Everyone knows about PayPal. It’s the internet’s beloved mini bank, and it’s an easy way to spend, monitor, and transfer your money. Using PayPal as a functional travel bank can help you spend wisely, and it’s easy to transfer money in the event that you run into unexpected expenses. PayPal can also help with any business-to-business or business-to-consumer transactions that may occur while you’re on the road.

All of your organizational tools rest in the palm of your hand. Never underestimate the power of smartphone apps for business purposes. Technology has expanded to a point where professional solutions are now available in small packages, and you can find those packages in the app store.


“Noise” Apps Replicate Background Sounds, Increase Productivity Some Claim

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With more and more people working from home, gone are the noises of he office cubicle. Say goodbye to  the ringing or phones, the clatter of other people’s keyboards, and the chatter of your co-workers.

For some, the silence of working from home or some other remote location is a blessing. For others it’s a curse. In fact, a 2012 article in the Journal of Consumer Research from Oxford University Press suggests a connection between ambient noise and creative cognition.

Some seek the local coffee shop just for the buzz of activity. Others may try to find one of a growing number of co-working spaces — if there is one in the community. But now there’s an easier way to bring that noise back into your work day — without having to spring for a $4 latte or a membership fee for a co-working space.

There are downloadable noise apps that claim to help people increase their creativity and productivity — just by creating the hum of activity. Below are some of the popular ones.

Noise Apps


According to its homepage, Noisili improves focus and boosts productivity.

This noise app lets you mix different sounds and create a perfect environment for whatever mood you desire. Before making layers of sounds, choose if you are feeling “Random, Productive or Relaxed” and go on from there.

The app provides a elements of white noise and nature sounds that can be blended into a single track. Some samples of the nature sounds are rain, thunderstorm and ocean waves. Noisili also includes a familiar sound when inside a coffee shop.


Some go to coffee shops to think clearly. Not just because of the coffee served, but usually because of the relaxing environment of the cafe. But what if a coffee shop isn’t nearby?

Coffitivity may be the right noise apps for you. Play background noise from an actual coffee shop. All you have to add is a brewed coffee by your side.

When you download the app, you can choose sounds from among different cafes, tea houses and bistros.

Brain Wave

Brain Wave provides not just a single track but sounds that pan from ear to ear. So it delivers an aurally more sophisticated experience with sounds that move stereophonically. As sounds pan from ear to ear the brain is exercised by distinguishing the auditory movements, or so the developers would have us believe.

This brain activity, of course, is believed to create increased productivity, not just in the mind but also in the body.


If you’re more of a nature person, Naturespace could be the perfect noise app for you, as it doesn’t have any other featured noise or sound than the sound of nature.

These sounds include birds flapping their wings, crickets chirping, forest winds that rustle the trees, and every sound you can imagine when outside camping.

The apps website explains, “it’s really about delivering the highest quality audio available while giving your mind just enough imagery and text to put you in the right frame of mind, without interfering with your own imagination.”


Not everyone is afraid of the sound of thunder. In fact, a lot of people enjoy the sound of the pouring rain and a slight rumbling in the distance. The result is the relaxation felt during a heavy downpour or rainstorm.

For those who choose to work despite the bad weather, Thunderspace is the right noise app to download.


MyNoise is more than an ordinary noise generator. It is designed to calibrate the background noises it produces for the user’s hearing thresholds.

The app not only calibrates the sounds it produces for your personal hearing threshold It also calibrates for your audio equipment and even for the ambient background noise already existing in your listening environment — say an overly loud central air system or the squeakiness of a porch swing.


Ambiance is billed as the “environment enhancer” that helps the user to create a soothing ambient sound that can guarantee a relaxed, focused and retrospect atmosphere

This noise app is one of the oldest sound apps available. But you can still pick from thousands of sounds to download and listen to.

When your environment is creating a lack of productivity, Ambiance may be one of the noise apps to consider.


Gadgets 360 Staff Pick Their Favourite Apps and Gadgets From 2015

Gadgets 360 Staff Pick Their Favourite Apps and Gadgets From 2015The last 12 months have seen a really cool range of products released, and it’s been difficult to try and narrow that down to just a few products but we each tried to figure out what was our favourite new gadget from 2015.

The flagship arms race has very quickly devolved into just a couple of players, but there have been some very interesting new wearables, developments in virtual and augmented reality, and big moves in the Internet of Things.

Our entire team talked about their favourite apps, gadgets, and developments of 2015, and here’s what they said:

Tesla Model S Autopilot – Abhinav
Known for building arguably the best electric cars in the world, Elon Musk-helmed Tesla came up with an innovation in 2015 that redefined the car. In October, the Tesla Model S received an OTA update that brought the autopilot feature. Autopilot allows the Model S to steer within a lane, change lanes with the simple tap of a turn signal, and manage speed by using active, traffic-aware cruise control. The car can also scan for a parking space, and parallel park on command. The software leverages hardware the company installed in the Model S with much foresight, like the forward radar, forward camera, 12 long-range ultrasonic sensors, and a digitally-controlled electric assist braking system.


The move was a wake-up call for automobile manufacturers and tech companies around the world, who are investing billions into self-driving technology and were beaten to the road by a startup – that too with an OTA update to an existing model. While the Model S is not completely self-driving, we are excited to see just what Tesla comes up with next.

Sony Alpha 7R II – Akhil
Your smartphone can do a lot, and it’s the camera that’s always with you, but when you know beforehand you’ll be clicking a lot of pictures, and you want the best device money can buy in 2015, then there are very few downsides to fixating your search on the new full-frame mirrorless machine out of Japan: the Sony Alpha 7R II.


The camera can shoot 42-megapixels of gorgeous stills and 4K video recording in built. Whether you’re a professional who’s looking for a second camera, or an amateur who wants the very best, the Alpha 7R II is an amazing gadget.

Google Nexus 6P – Ali
The Google Nexus 6P is the smartphone elite, offering the ultimate Android experience and skimping on nothing. There’s a lot going for the Nexus 6P. It runs the absolutely fantastic Android Marshmallow, looks great, is built solid thanks to its premium metal build, has excellent cameras with interesting options, a great screen, good battery life and above all, blazing fast performance. Although it may be considered somewhat expensive, this is the best Android smartphone you can buy right now.

(Also see: Nexus 6P Review)

PlayStation VR – Gopal
Last year, my choice for the gadget of the year was the Samsung Gear VR. The consumer version is now on sale, and it’s one of the most impressive pieces of technology in 2015, and slowly but surely, devices like the Gear VR and Google Cardboard are going to introduce people to consumer grade virtual reality.


I believe that the next step won’t be the PC-based systems that cost a lot, and also require a very powerful computer to run. Instead, the next stage in the growth of VR is going to be video game consoles, which will help bring standardisation; something that’s so essential at this early stage. That’s why my pick for the Gadget of the Year is another work in progress, the PlayStation VR, which people will be able to buy in 2016. Shuhei Yoshida, President of Sony’s Worldwide Studios claimed that over 200 developers are working on PlayStation VR, so content won’t be a problem either.

Intel Compute Stick – Jamshed
The Intel Compute Stick is an absolutely gobsmacking little piece of technology. It might not look like much, but this is an entire Windows PC in a little box barely half the size of a pack of cards. It’s super affordable and tiny enough to carry around anywhere. Connectivity might be a little restricted, but there’s no denying the potential this device has, to spread the power of computing and connectivity to all corners of the globe.


(Also see: Intel Compute Stick Review – The Shape of Things to Come)

Google Nexus 5X – Ketan
Out of the two Nexus phones launched in 2015, the Google Nexus 5X is the one that I think brings Google back to limelight for its hardware. On paper, the Huawei Google Nexus 6P may be the better out of the two but when we are talking about the Nexus devices, it was never about specifications comparisons with other flagships. Additionally, what makes the Nexus 5X more relevant this year is the pricing. For this reason, the LG-made Nexus 5X with a galore of features added is my top gadget of 2015.


(Also see: Nexus 5X and Nexus 6P Signal a Return to Form for Google)

Moto G (3rd Gen) – Kunal
In a year that saw the likes of Yu and Mi – amongst many others – max out their phones in terms of specifications with seemingly little regard for the end-user experience, one company stood out for choosing to look beyond numbers – Motorola. The phone that best embodies its approach is the 3rd generation Moto G; it might not have an octa-core processor or a full-HD display, but it manages to pack in practical features like water resistance at a price-point where everyone else competes on specifications. Here’s to more companies following this trend in 2016.


(Also see: Moto G 3rd Gen Review: Experience Trumps Specifications)

Beelink i68 – Manish
Beelink i68 is a miniature, cheap digital media player that can turn your dumb TV into a smart one. The device, which is available for purchase at roughly $70 (roughly Rs. 4,600), runs Android 5.1 Lollipop out of the box and can play high-end games such as Asphalt 8: Airborne without any noticeable lag. It also offers media playback support of high-resolution video files – including the emerging x265 video codec in 4K video resolution – from the Web and your external USB hard drives. There are three USB ports, three SD card slots, and it also supports HDMI 2.0. You can get it delivered to India though you will have to pay a customs duty on it, but my time with the device earlier this year convinced me that it’s worth paying for.


Slack Emoji Reactions – Pranay
Slack got one new feature in 2015 – emoji reactions – that we use every day and wonder why anyone didn’t think of this before. Emoji reactions let you react to any message with an emoji. This doesn’t send a notification, so if you just want a simple way of acknowledging something, an emoji reaction is perfect. At Gadgets 360, we’ve used it extensively for urgent polls such as “shawarma or burrito for lunch?”, and other serious matters.


Xbox One – Rishi
My favourite gadget of 2015 isn’t a brand new smartphone or app, but rather a two year old gaming console: the Xbox One. Sure, it’s gotten off to a rocky start in India and has been subject toquestionable marketing tie-ins but it’s steadily improved, particularly this year.


Exclusives like Halo 5, backwards compatibility, a fresh looking interface, and a superior line-up of freebies in its Xbox Games for Gold program mean that I haven’t spent more time on any other gaming device this year. With Crackdown 3, Gears of War 4, Quantum Break, and Scalebound out in 2016, it’ll be interesting to see what Microsoft bring to the Xbox One in terms of additional features to bolster an already awesome line-up of games.

Pebble Time Round – Robin
To me, the best new gadget of 2015 is the Pebble Time Round. It finally brings a circular screen to the Pebble, and at 7.5mm thickness and 28g weight, it’s the “thinnest and lightest smartwatch in the world”. Unlike other smartwatches, the Pebble Time Round doesn’t have battery issues, and can offer a full day’s use after just 15 minutes of charging. The device is yet to hit Indian shores but is available in US and Canada and will reach UK and EU regions soon, but if you’re interested in smartwatches, then this is definitely one to watch.


(Also see: You Don’t Need a Smartwatch, But Here’s Why You Should Buy One Nonetheless)

DJI Osmo – Roydon
The Osmo takes DJI’s highly successful drone camera technology and puts it in a handled form-factor. The Zenmuse X3 camera features a 3-axis stabilised gimbal for perfectly smooth motion, no matter how you use it.


The sensor is capable of 4K video, slo-mo full-HD video at 120fps and sharp handheld long exposure shot up to 2sec. The Osmo syncs to your smartphone via Wi-Fi which can be used as a viewfinder with the supplied mount. It’s a little steep at Rs 70,000 but there’s nothing else quite like it out there, making it one of the coolest gadgets of 2015.

Periscope – Sandeep
As a journalist, Periscope is very appealing as it offers a very simple method of reaching new audiences with video content. Users can easily access live streaming of news as it happens, as long as you have a fast Internet connection on your phone. As Internet speeds improve, Periscope could easily become as big a part of our life as Twitter already is.

Hoverboards – Shubham
Of all the cool gadgets launched this year, self-balancing electric scooters – or hoverboards as they are commonly, but incorrectly, known – are my favourite. All you have to do is stand on the board, balance properly, and the rest is done by the device.


You could do cool camerawork, or just have some fun, and there are cool videos where people use these for dance performances.These are available in Indian markets in the Rs. 20,000 – Rs. 30,000 price bracket.

Xiaomi Mi4i – Sriram
My Xiaomi Mi 4i has survived around eight months of heavy duty use and abuse, during which it has served me like a work horse. MIUI is customised for dual SIM use, the display is legible in broad daylight, and it’s not too bad at taking photos either.


My favourite MIUI feature is call recording, which makes Xiaomi’s phones indispensable for journalists. Despite the lack of Android M and a screen that is prone to scratches, it’s proved to be quite reliable and lag free. Best value-for-money purchase I made this year, I recommend pairing it with the protective flip case, available on the Mi store.

Blue Origin Shepard reusable rocket – Vidyanshu
The most important gadget that was launched this year isn’t something you can buy, or keep in your house. The reusable rocket is the biggest game-changer to come around, and is definitely the gadget of the year. Elon Musk’s SpaceX and Jeff Bezos Blue Origin are racing to build a reusable rocket, and with last month’s successful launch and landing, Blue Origin’s New Shepard rocket has a slight edge over SpaceX’s Falcon 9.


The New Shepard is an autonomously controlled vertical takeoff, vertical landing (VTVL) rocket. Once the rocket reaches the appropriate altitude the capsule at the top detaches itself and continues to move towards space.

The rocket then starts to descend and land vertically with the help of boosters and is ready to be used again. If this experiment succeeds it will reduce launch cost (same rockets could be used over and again) which in turn might help save lot of energy as natural resources. And then? Who knows – space travel could become accessible for many, if not all.